Operations and Inventory Specialist

At ZOLL, we're passionate about improving patient outcomes and helping save lives.

We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.

ZOLL Itamar is an innovative medical device technology company that focuses on the development and manufacturing of Home Sleep Apnea Tests to aid in the diagnosis of respiratory sleep disorders. Our core product is the WatchPAT family, a revolutionary FDA-cleared portable home sleep apnea test device, that is based on proprietary signal and analysis. 80% of patients who have sleep apnea are undiagnosed. We are committed to reach those undiagnosed patients and provide testing to promote wellness and enhance overall quality of life. WatchPAT is commercially available within major markets including the U.S., Japan, and Europe, and is the leading home sleep apnea test in the US. ZOLL Itamar's corporate headquarters, research and development and manufacturing are located in Israel with U.S. headquarters based in Atlanta, GA.

Job Type

On Site

Job Summary

The role of the "Operations and Inventory Specialist", under the direct supervision of the Senior Operations and Warehouse Manager, is to assist in the reviewing and processing of contracts and orders. They will be responsible for processing orders, managing orders, managing, and tracking shipments and managing inventory. Position must also create reports for any and, all things relating to orders and inventory. Position must be comfortable learning and working directly with Salesforce and MFG (inventory management system) and, also with Microsoft Excel. Position must work well with sales staff, management, and customers in all aspects of reviewing, processing, tracking shipments/orders. Position requires excellent communication and interpersonal skills. The ideal candidate must demonstrate exceptional organizational skills and the ability to communicate complex ideas clearly and effectively. A self-motivated individual with a positive attitude is essential, as the role involves serving both the sales staff and clients' needs with diligence and professionalism. Additionally, the candidate should exhibit a strong sense of ethics, handling confidential matters with the utmost discretion and integrity.

Essential Functions

• Work with Salesforce and MFG to process orders/shipments

• Work with Salesforce and MFG to process returns/repairs for the lab

• Report status of quotes, sales orders, and commitment dates

• Maintain organized products/shelves/warehouse

• Facilitate regular inventory counts and inventory reports

• Create and monitor reports for shipping progress/history

• Attend to aspects of processing of client's inquiries, quotes and orders by reviewing contracts and orders

• Create shipping labels using shipping software systems

• Pull products from shelves for scanning and shipping

• Monitor progress of shipments, handle shipping challenges with shipper and customer

• Follows instructions and responds positively to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan

• Observes safety, OSHA, HAZMAT and security procedures

• Reports potentially unsafe conditions

• Occasionally lift/pack boxes and orders

• Must be willing to assist in daily operations where needed and requested

• Must be willing to assist in daily operations where needed and requested

• Able to manage multiple priorities and willing to accept changing priorities

Required/Preferred Education and Experience

• High School Diploma required

• Minimum of 2 years related experience and/or training within office administration
  required and

• Warehouse experience a plus preferred and

• Experience with industry standard applications (MS Office, Internet Explorer, Google Chrome, Remote Support Tools, Windows, SQL, Salesforce)
  required

Knowledge, Skills and Abilities

• Proven administrative and/or data entry experience

• Above average attention to detail

• Ability to learn new systems

• Excellent verbal and written skills

• Great time management skills

• Strong analytical and reasoning skills to troubleshoot issues

• Ability to adapt to a changing work environment

• Ability to work independently and with a team

• The employee must frequently lift and/or move up to 50 pounds on a continuous basis.

Travel Requirements

• This position does not include travel

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing - Constantly

• Walking - Constantly

• Sitting - Occasionally

• Lifting - Constantly (50)

• Carrying - Constantly (50)

• Pushing - Constantly (50)

• Pulling - Constantly (50)

• Talking - Occasionally

• Hearing - Frequently

• Repetitive Motions - Constantly

• Eye/Hand/Foot Coordination - Constantly

Working Conditions

• Extreme cold - Occasionally

• Extreme heat - Occasionally

• Humidity - Occasionally

• Wet - Occasionally

• Noise - Frequently

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.