Business Operations Coordinator

Position Description:

The Medical College of Wisconsin (MCW) brings a synergy between the best medical education, research and patient care. Tomorrow's discoveries happen right here alongside the very people who bring those lessons to our students. Every bit of knowledge, and every advancement, provides our students with an unprecedented, collaborative learning environment, and helps improve the vitality and care of our communities. In the role of a Business Operations Coordinator you will be working in the Cell Biology, Neurobiology and Anatomy Department.

Purpose

Function as a key coordinator for Department administrative operations involving departmental finances, space/facilities, and special projects in order to support operational objectives and strategic initiatives, consistent with MCW policies and procedures. Provide oversight for space and facilities, and administrative business practices across CBNA units. Foster consistency in practices and adherence to MCW policy throughout the Department.

Primary Functions

* Provide post-award grant management, including monthly financial reporting to Principal Investigators.

* Assist in the development and preparation of budgets and analysis of financial information. Prepare and evaluate monthly financial summaries to present to Chair for continuity in fiscal stewardship.

* Monitor, prepare, and submit compensation transactions to ensure accuracy of effort and appropriateness of resources.

* Participate in the management of office services and operations including preparing reports, analysis, and other business services.

* Contribute to the success of an administrative team in a large basic science research department, interacting with faculty, staff, scientists and students. Coordinate departmental operations and allocate people, material, and financial resources to ensure operational efficiency. Ensure correct functioning of facilities, office and/or business support services.

* Identify, enhance, and follow specific processes and procedures to maximize the efficiency of the department. Develop standing operating procedures and implement approved changes. Cross-train in other departmental functions to ensure business continuity and that administrative, fiscal and institutional objectives are met. Assist in the development of departmental policy.

* In concert with departmental leadership, coordinate departmental activities related to space, and ongoing facilities operations to include working in the institutional space management system. Maintain records of equipment inventory and maintenance in appropriate record-keeping systems.

* Carry out special projects on behalf of departmental leadership. Collaborate with MCW Central Services to implement administrative and programmatic functions in support of the departmental strategic and operational objectives while maintaining alignment with institution-wide initiatives.

* Other duties as may be assigned.

* Follow the MCW code of conduct, all laws, regulations and policies and ensure legal compliance with governmental and grant requirements.

Knowledge - Skills - Abilities

Knowledge of technical, financial, business, consultation, project management, and cultural awareness.

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Preferred Schedule:



Variable

Position Requirements:

Specifications

Minimum Required Education: Bachelor's Degree

Minimum Required Experience: 4 years

Preferred Experience: Prior administrative or leadership experience preferred.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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