Staff Assistant, II

Primary duties:

• Provide administrative support to a group of physicians including wordprocessing, editing, filing, printing/compilingdocuments, including but not limited to:
• Licensing, re-credentialing, HMS CV updates, HMS promotion paperwork
• Submissions for MOC/CME
• Respond within 24 hours to multiple and varied requests from a group of physicians, including organizing licensing and appointment records, proofreading correspondence and other documents, printing materials
• Work can be completed over 1-2 weeks, depending on the request, but responding promptly with availability is essential
• Assist with all administrative aspects of select recurring meetings and symposia; activities may include securing meeting space, managing invitation lists, preparing materials for distribution, ordering meals andrefreshments, scheduling travel, and booking hotel
• Assist with coordination of Division events, including drafting agendas, maintaining guestlists, securing meeting space, coordinating internet and phone conferencing, and managinglogistics
• Submit, track, and file check requests and expense reimbursements with attention to not just accuracyand timeliness, but also adherence to Partners' and sponsorguidelines
• Assistwithrecruitingeffortsincludingpulling,printing,andorganizingapplicationmaterials
• Assist with updating and maintaining website(s) and/or Twitter or other social media platforms
• Proofreading and submission of manuscripts; use of Endnote, Zotero, or other reference managers
• Coordinating clinic schedules around vacations and meetings
• Assist with PowerPoint slides, literature searches, and preparation of other educational materials

Minimum Qualifications:

• Associate's Degree and at least two years of relevant experience or Bachelor's Degree
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook is required
• Familiarity with MGB systems is preferred

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

Getting Results:

• Drive for constant improvement and consistently demonstrate a positive, "can-do"attitude
• Ability to anticipate and solve problems proactively andeffectively
• Strong customer serviceorientation

Planning, Organizing, and Coordinating:

• Superb time management skills with the capability to prioritize among multiple requests from multiple individuals and the ability to change direction in response to a fluctuating work environment
• Excellent multitasking skills, as well as the ability to work in an environment that reflects diversework styles andperspectives
• Exceptional attention to detail in written materials, scheduling, and all aspects of thework

Communication Skills:

• Excellent written and verbal communicationskills
• Solid ability to work successfully in a teamenvironment
• Sense of humor is amust

Diplomacy and Integrity:

• Maintain utmost confidentiality with sensitive and personalinformation
• Uphold the highest level of integrity andprofessionalism

This description has been designed to indicate the general nature and level of work performed by an employee within this position. The actual duties and responsibilities may vary based on need.