Operating Room Staff Scheduler (48X)

#48XAdminsupport #CA-CC #LI-CC1

The primary responsibility of the OR Staff Scheduler is to evaluate and develop a plan to meet the business needs according to Operating Room Allocations. Independent judgement and ability to assess Operating Room personnel is needed to provide appropriate support for patient care populations based on job classifications, professional expertise, and knowledge. The OR Staff Scheduler evaluates, coordinates and plans the unit needs and serves as resource to internal and external clients.

Responsible for the Electronic Staffing System, all OR staff scheduling and providing daily support needs for the Operating Room staff. This position requires proficiency in data gathering and analysis. This position includes knowledge of various data systems such as timekeeping system, Electronic Staffing System, as well as Leaves/FMLA/CFRA/Work Comp and Light Duty necessary to meet the business needs of Perioperative Division.
Staff Scheduling also consists of maintaining the on-call, overtime shifts, holiday time, vacations and professional development leave. Having a good understanding of the Union Contracts as it applies to all OR personnel and applying this knowledge while scheduling. Supports administration, management, and staff with the implementation of effective methodologies to improve staffing schedule design, process, and implementation.
Duties include analysis, creation, distribution of data and reports. Provide guidance to the division managing changes related to the implementation and use of change management methodologies.

Works in close collaboration with the Operating Room management team and perioperative staff providing excellent, timely customer service and support.

Apply By January 3, 2025

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• A combination of relevant education, certification and experience may be qualifying.
• Two plus years of recent work experience managing and coordinating a complex staff scheduling program in a large complex perioperative or clinical 24/7 environment. Demonstrated experience with Electronic Staff Scheduling system and timekeeping systems. Experience working with data, formulating recommendations and solving problems based on thorough research and data analysis.
• * Analytical and problem-solving skills to build complex staff schedules. Technical skill working with computer programs, data bases, spreadsheets and staff scheduling programs to create, maintain and manage large complex staff schedules. Knowledge and work experience in multi-disciplinary specialties and staffing requirements needed to support business demands. Ability to apply appropriate University and department policies, union contracts, and HR principles in a fair, consistent and equitable manner. Demonstrates advanced critical thinking and problem-solving skills to manage highly complex information, assess problems, and develop effective solutions. Skill using software and computer program including but not limited to database, spreadsheets, Word documents, such as Microsoft Outlook. Ability to organize, prioritize, perform multiple tasks concurrently, to meet deadlines and operational needs. Commitment to excellence in supporting business needs. Effective interpersonal skills to interact with diverse internal and external clients in a professional timely, and helpful manner. Demonstrates accountability to meet job responsibilities. Adapts to change in a positive, professional and productive manner. Ability to set priorities, organize work independently. Maintain a clean safe, organized work area.

Preferred Qualifications

• Bachelor's degree
• Experience working with Operating Room or clinical setting

Key Responsibilities

• 50% - Oversight of Staffing Allocation Model
• 30% - Electronic Staffing System
• 20% - Resource, Support and other duties.

Department Overview

Perioperative Services is a large division comprised of departments including the Operating Rooms, Pre-Op and Post Anesthesia Care Unit (PACU) Departments, Pre-Anesthesia Clinic, Anesthesia, Sterile Processing Department, GI Lab and Interventional Pulmonary Procedural Department.

Position Information

• Salary or Pay Range: $2,593.86 - $4,616.85
• Salary Frequency: Biweekly
• Salary Grade: 21
• UC Job Title: FINANCIAL SVC ANL 3
• UC Job Code: 004628
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: 0700-1530
• Location: 48X (4868XST)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Possibility of hybrid and remote work based on operational and business needs. This position is directly responsible for providing support to Perioperative Services locations across UC Davis Health.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks