Admin Assistant, East Falls - Part Time

Job Details

Job Description

ESSENTIAL FUNCTIONS:

• Oversees program logistics, completes necessary paperwork and support students from beginning to end of their academic career.
• Provide customer service through the general EDM email and telephone accounts
• Maintain and update several EDM databases and the collection of information, assist in transferring data into new database.
• Making miscellaneous travel arrangements and accommodations as needed
• Assist faculty with clerical and administrative tasks such as reserving classrooms, processing student status forms, and course registration
• Creates and maintains enrollment and student status reports as needed
• Assist with programs and courses assessment, curricular mapping, etc
• Schedule group meetings and planning events including arranging audio-visual, housekeeping, security and catering requests.
• Distribute and send mail appropriately
• Order supplies & materials, computers, telephones, etc. Maintain inventory for office and printer/copier supplies
• Serve as point of contact liaison with IS&T, telecommunications, facilities, and other support offices
• Provide clerical support such as filing, copies, mailings
• Assist with timekeeper responsibilities for EDM staff and faculty
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Other duties as assigned

EDUCATIONAL/TRAINING REQUIREMENTS:

• Bachelor's degree preferred.

EXPERIENCE REQUIREMENTS:

• 1-3 years experience within an academic institution preferred

ADDITIONAL INFORMATION:

• Ability to relate well to a diverse student body, understands the needs of students from underrepresented backgrounds, and appreciate and be committed to diversity in education.
• Requires demonstrated understanding of the mission of the Institute within the complex academic health center environment; communication of a positive approach to student support and advising.
• Strong command of computer programs including Word, Excel, and PowerPoint.
• Strong written & verbal communications and organizational skills.
• Ability to think creatively, juggle multiple priorities, and manage to tight deadlines.
• Positive attitude and energetic. Proactive and likes to take initiative.

Work Shift

Worker Sub Type

Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.