Director of Business Affairs - 133448

The Department of Orthopaedic Surgery at UC San Diego School of Medicine is a diverse patient, research, education, and academia focused, high-performing Department with a commitment to quality, collaboration, innovation, and continuous improvement. Orthopaedic Surgery provides treatment for disorders of the musculoskeletal system, offering comprehensive and innovative services. The Department offers a full spectrum of musculoskeletal clinical care, specializing in foot and ankle, hand and microvascular surgery, joint reconstruction, physical medicine and rehabilitation, spine, sports medicine, orthopaedic oncology, and trauma. Research expertise includes advancements in muscle metabolism and physiology, neuromuscular bioengineering, intervertebral disc, and musculoskeletal physiology and epidemiology. The Department supports an ACGME accredited residency program and fellowship in hand and microvascular surgery,as well as fellowship programs in joint reconstruction, spine, and trauma.

Director of Business Affairs will participate in strategic planning to develop and implement internal departmental policies and procedures, programs and practices that are effective and consistent with the clinical, research, and academic mission(s) of the Department. Actively participates with the Chair and Department Business Officer (DBO) in strategic planning, developing, and administering overall department decision support activities. Provides advisement to department executive leadership, faculty, and primary investigators within the tripartite missions.

Oversees day-to-day activities of the administrative team and regularly interfaces and coordinates with multiple team members to track progress, projects, schedules, and deliverables. Fosters a positive work environment, and develops and manages budgets for administrative functions, ensuring efficient allocation of resources. Oversees education programs, including residency and fellowship and ensures compliance with accreditation standards and regulatory requirements. Recommends changes to department policies and practices. Identifies risks and responds accordingly. Provides priority setting and workflow analysis. Manages various strategic projects and assists with planning and implementation in Coordination with the Chair and Vice Chair(s). Manages various events and programs and brings them through to a successful completion. Identifies potential risks to the organization's strategic goals and develops mitigation strategies in coordination with the Chair and Vice Chair(s). Continuously evaluates and improves operational process to enhance efficiency, reduce costs, and improve outcomes. Manages academic affairs and human resources, including oversight of recruitment and hiring, employee relations, compensation, risk management, and merit and promotion. Interprets complex staff and academic human resource policies and procedures.

Uses advanced administrative concepts and organization objectives to resolve complex issues. Manages, plans, administers and coordinates the administrative operations of a small to mid-sized academic or non-academic department or organizational unit, the operations of which are significantly complex and / or broad in scope. Typically reports to a Chair, Director, or equivalent administrative management. Performance of administrative operations activities are the predominant focus of position; may supervise support staff or small number of professional staff within or outside the scope of main business activities (e.g., student services, facilities, etc.). Performs short and long term planning for the function. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Erroneous decisions or failure to achieve goals result in additional costs, and serious delays in overall schedules.

• Nine (9) years of related experience, education/training or a Bachelor's degree in related area plus Five (5) or more years of relevant experience.

• Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.

• Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

• Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

• Advanced knowledge of common University-specific computer application programs.

• Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

• Advanced knowledge and experience with Academic and Staff HR administration policies/procedures, related to recruitment, appointment, reviews, performance issues and salary analysis.

• Demonstrated ability to participate in short- and long-term planning, identify changing priorities, and negotiate resources.

• Strong negotiating, problem-solving, and decision-making skills. Proven ability to exercise a high degree of flexibility and innovation to seek alternative solutions to unique or complex problems and issues.

• Demonstrated ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters. Strong analytical and critical thinking skills to identify problems and develop innovative solutions.

• Substantial working knowledge and understanding of department administrative and research support activity in human resource administration, academic personnel a administration, project management, computing, and space/facilities management.

• Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues.

• Master's degree in business administration or educational leadership.

• Experience in an academic medical center and/or School of Medicine.

• Knowledge of educational policies, accreditation standards, and program management.

• Employment is subject to a criminal background check.

• Must be willing and able to travel.

• Occasional evenings and weekends required.