ADMINISTRATIVE ASSISTANT, Business Leadership Hub

Loyola University Chicago

403(b)

United States, Illinois, Chicago

Dec 07, 2024

Position Details

Job Title	ADMINISTRATIVE ASSISTANT
Position Number	8102091
Job Category	University Staff
Job Type	Full-Time
FLSA Status	Non-Exempt
Campus	Chicago-Water Tower Campus
Department Name	SCHOOL OF BUSINESS
Location Code	SCHOOL OF BUSINESS (02200A)
Is this split and/or fully grant funded?	No
Duties and Responsibilities	Under the supervision of the Executive Director, Business Leadership Hub, this role performs various administrative functions related to the meetings, programs, and events conducted by the Business Leadership Hub, its centers, and Quinlan's Executive Programs . Duties and Responsibilities: Be available to work on Saturdays 6:45 a.m. - 3 p.m. to support Hub events and Executive Degree programs. Collaborate with the Hub Program Coordinator on duties listed below and other needs as assigned for the Hub Collaborate with the Executive Programs team on duties listed below and other needs as assigned for Executive Programs Organize events - onsite materials, event staffing needs, registration lists, greeting participants Reserve meeting, event, and program spaces Order catering for all events and programs Request registration setup for events and programs Request Facilities and A/V needs for all events and programs Create and maintain monthly event and programming calendars Maintain office supply inventory and order supplies as needed Organize program and event receipts, reconcile payments, and assist with expense reimbursements Pull Hub data as requested Complete appropriate hiring paperwork and onboarding for new student workers Support updates to the websites of each center in coordination with marketing and IT teams. Research and support content development for websites of each center Support sales and marketing Serve as entry point for inquiries and ensure that existing members, sponsors, and other leads are directed appropriately Support sponsorship and marketing calls Perform other duties, as assigned
Minimum Education and/or Work Experience	High school diploma or equivalent and one to three years of relevant experience.
Qualifications	Customer service orientation Strong communication skills that embody our Jesuit mission in all interactions both internally and externally Strong organizational skills Must be self-motivated with the ability to multitask and work effectively independently. Strong attention to detail, accuracy, sound judgment and the ability to maintain confidentiality required Ability to write error-free reports, business correspondence, and other communications. Ability to interpret written and oral instructions A desire to be a team player and work well with others in a highly collaborative environment
Certificates/Credentials/Licenses	n/a
Computer Skills	Proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and SharePoint. Salesforce a plus. Willingness to learn various university platforms.
Supervisory Responsibilities	No
Required operation of university owned vehicles	No
Does this position require direct animal or patient contact?	No
Physical Demands	Repetitive Motions
Working Conditions	Irregular Hours
Open Date	10/15/2024
Close Date
Position Maximum Salary or Hourly Rate	$25.00/hr
Position Minimum Salary or Hourly Rate	$21.00/hr
Special Instructions to Applicants
About Loyola University Chicago	Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola's professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here. As one of the nation's largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all. Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Quick Link for Posting	https://www.careers.luc.edu/postings/29431