Sr. Executive Assistant - Xavier Ochsner College of Medicine

We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, andinnovate.Webelieve that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways.

At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!

Xavier Ochsner College of Medicine (XOCOM) is accepting applications for the position of Sr. Executive Assistant. This job provides professional level administrative support to the Executive(s), department(s) or function(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person / group. Manages projects and organizes events such as lunches and meetings. XOCOM is committed to diversity, equity, and inclusion and is particularly interested in candidates who have experience working with individuals / students from diverse backgrounds, minimizing barriers, and increasing health equity.

About Xavier Ochsner College of Medicine

In February 2024, the Xavier University of Louisiana Board of Trustees and the Ochsner Health Board of Directors approved the partnership to develop the Xavier Ochsner College of Medicine (XOCOM). Becoming the fifth allopathic Historically Black College and University (HBCU) medical school in the country. In pursuit of a more just and humane society, XOCOM's mission is to educate and train diverse physician leaders committed to health equity, innovation and the reimagination of healthcare to improve outcomes for all through outstanding education, clinical care and research. XOCOM's vision is to unleash the power of diversity, transform medical education, and develop compassionate physician scientists who will champion inclusivity and excellence in medicine.

Xavier University of Louisiana (XULA) is a national leader in educating African American students who go on to complete medical school - a distinction the institution has held for many decades. Ochsner Health (Ochsner), Louisiana's largest, academic health system with a long track record of excellence in medical education, is committed to exceptional, patient-centered care and Ochsner Medical Center - New Orleans is the tertiary and quaternary care for Louisiana and the surrounding region. As the largest physician-led clinically integrated network in the Gulf South, the Ochsner Health Network operates 46 hospitals and treated more than 1.5 million patients annually.

XULA and Ochsner have been working together since the early 1980s. Through their ongoing partnership, Ochsner and XULA have advanced healthcare equity through several programs, including a program for physician assistants that has graduated 108 students. By creating this new medical school, XOCOM is taking a big step toward improving healthcare for all the communities they serve. Together, they will train doctors who care deeply about their patients and understand the importance of diversity and high-quality medicine.

Education

Required -High School diploma or equivalent or Business School Training

Preferred - Associate's degree

Work Experience

Required -5 years experience in a professional administrative role supporting an executive level leader

Knowledge Skills and Abilities (KSAs)

• Must have computer skills and dexterity required for data entry and retrieval of information.
• Effective verbal and written communication skills and the ability to present information clearly and professionally.
• Must be proficient with Windows-style applications, various software packages specific to role and keyboard.
• Strong interpersonal skills.
• Strong organizational skills; managing a variety of tasks at once with frequent interruptions and minimal supervision.
• Ability work with and experience working with confidential information.
• Ability to move throughout and between facilities.

Job Duties

• Provides administrative support to the Executive, department or function through professional-level administrative duties.
• Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Other related duties as required.

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.
The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Physical and Environmental Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid.

There is no occupational risk for exposure to communicable diseases.

Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.

Are you ready to make a difference? Apply Today!

Ochsner Health does not consider an individual an applicant until they have formally applied to the open position on this careers website.

Individuals who reside in and will work from the following areas are not eligible for remote work position: Colorado, California, Hawaii, Maryland, New York, Washington, and Washington D.C.

Ochsner Health endeavors to make our site accessible to all users. If you would like to contact us regarding the accessibility of our website, or if you need an accommodation to complete the application process, please contact our HR Employee Solution Center at 504-842-4748 (select option 1) orcareers@ochsner.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. We are committed to the principles of equal employment opportunity and providing a workplace that is free from discrimination based on race, color, creed, religion, pregnancy status, pregnancy-related conditions, national origin, ancestry, mental or physical disability, medical condition, age, veteran status, military status, citizenship status, marital status, familial status, sexual orientation, gender, gender identity or expression, genetic information, political affiliation, unemployment status, or any other characteristic protected under applicable federal, state or local law. These protections extend to applicants and all employment related decisions. View theEEO is the Law posterand itssupplement, as well as thepay transparency policyfor more information.

Affirmative Action Policy Statement